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What are Business Systems and how can they help your business?

Many business owners asked me, what systems do I need for my business? The answer is it depends on the business that you have. A system can be defined as a set of rules or procedures that when done together produce a common result. If the results aren’t what you’re expecting, you need to adjust the inputs. There are three different areas of your business that you need systems in. 

#1. Your framework

It is important for every business no matter what their vision is they all have to deliver their service perfectly to every single customer. A system is a framework that you have for each of your clients to make sure no matter what input you put into that system that you get out similar outputs. 

#2: Local systems.

There are many different systems that you can use. It is important to find the right ones for your business. There is a lot of data in the world and local systems can help you find out what your business needs. Some examples include areas such as finance, marketing, and sales. Some local systems make it easier for you just to focus on what is important to your business, an example is QuickBooks. QuickBooks is a software package that you set up on your laptop, you put inputs and you get outputs. All you need to worry about is what numbers you have to put in, you don’t have to worry about the programming behind it. 

#3: Global systems. 

Now this area, I like to call global systems because it takes input from all the other systems and gives you a big picture of how things are going on. Just like the dashboard in your car. You don’t need to know everything that’s underneath the hood. But you do know a couple of things that are very important to you, how fast you’re going, how much fuel is left in the tank or if there are any warning signs of something going wrong. That’s what you want to do with your business. You want to collect some key performance indicators that you can look at on a daily basis and have a quick snapshot of your business. That is a perfect global system. 

Now some people say, I always have to look at my profit and loss because that will determine how my business is going. Not really. That might determine how things are going in the long run. In the short term, you want to look at different things like how many clients do you need each month, how many leads, what’s the pricing of your service. Does it need to be adjusted?

Now what global system do you need? What are the key performance indicators that work for your business that you will know ahead of time? Now, I might not have answered the question of what systems work for your business, but I hope you get the idea that you do need systems in your business. The question is which ones will work great for you. 

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